OTL means Operations Team Leader This acronym/slang usually belongs to Business & Finance category. Applies to: Oracle Purchasing - Version 12.1.3 and later Information in this document applies to any platform. ACTUAL BEHAVIOR -----Retrieve Time from OTL is picking up time cards twice and duplicating the receipt amounts. 1. Some concierges help employers maintain good employer-employee relations, some deal in handling customer grievances, some concierges provide personal travel planning service, while some provide all these services by acting as a personal … Applies to: Oracle Time and Labor - Version 12.0 and later A Franchise is the right to use the brand and the business model of a specific parent company for a prescribed period of time. If you have "database drivers" that are built with different OTL #defines, in that case you'll have to add the new #define to enable the patch. A Guide to Oracle Time and Labor Implementation and Usage.Download Full Document: B31652-03Contents:1 IntroductionOracle Time & Labor Overview................................................................................................ 1-1Oracle Time & Labor ................................................................................................................ 1-52 Getting StartedGetting Started with Oracle Time & Labor.............................................................................. 2-13 Time Entry Validation and ApprovalTime Entry Validation and Approval....................................................................................... 3-1Time Entry Validation and Approval....................................................................................... 3-3Overview of Time Entry Rules for Validation......................................................................3-3Time Entry Rules for Approval............................................................................................ 3-4Writing Formulas for Time Entry and Approval Rules....................................................... 3-5Overview of Time Periods for Data Entry and Approval.................................................. 3-10Self Service Line Manager Timecard Entry and Search......................................................3-10Setting Up Time Entry Rules Based On Formulas............................................................. 3-12Adding Contexts to the OTL Formulas Flexfield............................................................... 3-13Defining Time Categories.................................................................................................. 3-14Defining Time Entry Rules.................................................................................................3-15Defining Time Entry Rule Groups..................................................................................... 3-16Defining Recurring Time Periods...................................................................................... 3-17Defining Approval Periods................................................................................................ 3-17Approvals .........................................................................................................................3-19Approvals ......................................................................................................................... 3-19Approval Styles..................................................................................................................3-21Workflow Approval Styles................................................................................................ 3-23Defining Approval Styles...................................................................................................3-24Change and Late Audit......................................................................................................3-30Change and Late Audit...................................................................................................... 3-30Setting Up Change and Late Audit.................................................................................... 3-33Defining Reason Code Lookups for Change and Late Audit............................................. 3-34Defining Time Entry Rule Groups for Change and Late Audit......................................... 3-35Defining Time Categories for Change and Late Audit.......................................................3-36Defining Time Entry Rules for Change and Late Audit..................................................... 3-364 Oracle Time and Labor ElementsOracle Time & Labor Elements................................................................................................. 4-1Elements................................................................................................................................... 4-2Elements............................................................................................................................. 4-2Setting Up Elements for Time and Labor Data Entry...........................................................4-3 Entering Element Time Information.................................................................................... 4-45 Converting Day Entries to HoursSetting up Days-to-Hours Conversion......................................................................................5-16 Retrieval and Deposit ProcessesRetrieval and Deposit Processes............................................................................................... 6-1Retrieval and Deposit Processes............................................................................................... 6-2Retrieval and Deposit Processes.......................................................................................... 6-2Defining Mapping Components.......................................................................................... 6-2Defining Mappings ............................................................................................................. 6-3Defining Retrieval Processes ............................................................................................... 6-3Defining Deposit Processes ................................................................................................. 6-4Retrieval Rules.......................................................................................................................... 6-6Retrieval Rules..................................................................................................................... 6-6Defining Retrieval Rules ..................................................................................................... 6-8Defining Retrieval Rule Groups .......................................................................................... 6-9Running the Generate Flexfield and Mapping Information Process.................................... 6-9Reviewing the OTL Information Types Segments............................................................. 6-117 Time Management StructuresTime Management Structures................................................................................................... 7-1Time Management Structures................................................................................................... 7-2Time Management Structures.............................................................................................. 7-2Holiday Calendars............................................................................................................... 7-2Shifts................................................................................................................................... 7-3Work Plans.......................................................................................................................... 7-3Rotation Plans...................................................................................................................... 7-4Variance.............................................................................................................................. 7-4Earning Group..................................................................................................................... 7-4 Creating a Holiday Calendar............................................................................................... 7-5Expiring a Holiday Calendar............................................................................................... 7-6Creating Shifts......................................................................................................................7-6Expiring a Shift.................................................................................................................... 7-7Creating a Work Plan........................................................................................................... 7-8Expiring a Work Plan........................................................................................................... 7-9Creating a Rotation Plan...................................................................................................... 7-9Expiring a Rotation Plan.................................................................................................... 7-10Creating an OTL Project..................................................................................................... 7-11Expiring a Project............................................................................................................... 7-12Creating a Variance............................................................................................................ 7-12Expiring a Variance............................................................................................................ 7-13Creating an Earning Group................................................................................................ 7-13Expiring an Earning Group................................................................................................7-148 Time Management PoliciesTime Management Policies....................................................................................................... 8-1 Oracle Time & Labor Policies................................................................................................... 8-2Oracle Time & Labor Policies............................................................................................... 8-2 Hour Deduction Policy........................................................................................................ 8-2 Shift Differential Policy........................................................................................................ 8-3 Premium Eligibility Policy................................................................................................... 8-3Premium Interaction Policy................................................................................................. 8-4 Earning Policy...................................................................................................................... 8-6Creating an Hour Deduction Policy..................................................................................... 8-7Expiring an Hour Deduction Policy..................................................................................... 8-7Creating a Shift Differential Policy...................................................................................... 8-8Expiring a Shift Differential Policy...................................................................................... 8-9Creating a Premium Eligibility Policy..................................................................................8-9Expiring a Premium Eligibility Policy................................................................................8-10Creating a Premium Interaction Policy.............................................................................. 8-11Expiring a Premium Interaction Policy.............................................................................. 8-11Creating an Earning Policy................................................................................................ 8-12Expiring an Earning Policy................................................................................................ 8-149 Self Service Timecard ConfigurationSelf-Service Timecard Configuration....................................................................................... 9-1Self-Service Timecard Configuration....................................................................................... 9-2Timecard Layouts................................................................................................................ 9-2Timecard Templates.............................................................................................................9-6Alternate Names ................................................................................................................. 9-9Defining Alternate Names to Configure Lists of Values.................................................... 9-10Displaying the Projects Details Page.................................................................................. 9-12Entry Level Processing............................................................................................................ 9-14Entry Level Processing....................................................................................................... 9-14Defining Time Categories for Entry Level Processing....................................................... 9-15Defining Time Entry Rules for Entry Level Processing......................................................9-16Defining Entry Level Processing Time Entry Rule Groups................................................ 9-1710 PreferencesPreferences.............................................................................................................................. 10-1Preferences.............................................................................................................................. 10-2Preferences ........................................................................................................................ 10-2Default Preferences............................................................................................................ 10-4Defining Preferences........................................................................................................ 10-17Defining Eligibility Criteria for Preferences..................................................................... 10-18Viewing People Preferences............................................................................................. 10-1911 Assignment Time InformationAssignment Time Information............................................................................................... 11-1Entering Assignment Time Information................................................................................ 11-1Using the Employee Assignment Information Folder........................................................... 11-212 Time Entry and Transfer ProcessTime Entry and Transfer Process............................................................................................ 12-1Time Entry and Transfer......................................................................................................... 12-2Time Entry and Transfer Procedures................................................................................. 12-2Exporting and Importing Templates for Disconnected Time Entry................................... 12-3Running the Transfer Time from OTL to BEE Process....................................................... 12-5Running Transaction Import from OTL to Oracle Projects................................................ 12-7Running the Retrieval Error Handling Report................................................................... 12-8Creating Timecards Without Self Service...........................................................................12-8Submitting the Timecard Autogeneration Process.............................................................12-9Correcting Errors in Autogenerated Timecards............................................................... 12-10Using the Timecard Window........................................................................................... 12-10Selecting an Organization's Default Timecard Approver................................................ 12-12Transferring Time and Labor Data From the Timecard Window.................................... 12-13Configuring the Validate for BEE Process........................................................................12-13Validating Work Schedule Timecards For BEE................................................................ 12-15Reviewing Batch Status ................................................................................................... 12-16Transferring Timecards to BEE........................................................................................ 12-16Transferring Timecards to Oracle Projects....................................................................... 12-17Reviewing Employee Time ............................................................................................. 12-1713 Retro Adjustment ProceduresRetro Adjustment Procedures................................................................................................. 13-1Retro Adjustments................................................................................................................... 13-2Retro Adjustments............................................................................................................. 13-2Managing Timecard Retro Adjustment............................................................................. 13-3Updating a Timecard for Retro Adjustment...................................................................... 13-4Validating Retro Adjusted Timecards................................................................................13-5Transferring Retro Adjusted Timecards To BEE................................................................ 13-5Transferring Retro Timecard Changes to Oracle Projects Retro.........................................13-614 ReportsReports.................................................................................................................................... 14-1Reports and Processes............................................................................................................. 14-2Oracle Time & Labor Reports............................................................................................ 14-2Running the Missing Timecard Report.............................................................................. 14-5Element Entries Adjustments Report ................................................................................ 14-6Overtaken Vacation and Holiday Report .......................................................................... 14-7Total Hours to BEE Report ................................................................................................ 14-7Running the Consolidate Timecard Attributes Report...................................................... 14-8Archive and Restore.............................................................................................................. 14-10Archive and Restore Overview........................................................................................ 14-10Archiving and Restoring Timecards................................................................................ 14-11Running the Define Data Set Process............................................................................... 14-12Running the Undo Data Set Process................................................................................ 14-13Running the Validate Data Set Process............................................................................ 14-14Running the Archive Data Set Process............................................................................. 14-15Running the Restore Data Set Process..............................................................................14-1615 Managing Time for WorkersTimekeeper and Authorized Delegate....................................................................................15-1Oracle Time & Labor: Timekeeper......................................................................................... 15-4Oracle Time & Labor: Timekeeper..................................................................................... 15-4Seeded Items in OTL Timekeeper...................................................................................... 15-7Timekeeper Groups......................................................................................................... 15-10Using Mass Edits on Timecards....................................................................................... 15-10Using Wildcards in Mass Edits of Timecards.................................................................. 15-11Example: Adding a New Line to a Timecard................................................................... 15-12Setting Up Timekeeper.................................................................................................... 15-20Configuring the Timekeeper Entry Window................................................................... 15-21Using Timekeeper............................................................................................................ 15-24Creating and Maintaining Timekeeper Groups............................................................... 15-25Performing Mass Edits..................................................................................................... 15-26Authorized Delegate............................................................................................................. 15-28Authorized Delegate Overview....................................................................................... 15-28Setting up Authorized Delegate.......................................................................................15-28A Windows and their Navigation PathsB Integration NotesMigrating from Personal Time and Expense, Project Time and Expense, and Oracle InternetTime.......................................................................................................................................... B-1Oracle Projects Integration Notes............................................................................................. B-2Enterprise Asset Management Preferences in Oracle Time & Labor.................................... B-14C APIs in OTLAPIs in Oracle Time & Labor................................................................................................... C-1D Profile Options in OTLProfile Options in OTL............................................................................................................. D-1.